March 19, 2015 - 7:00pm - 9:00pm HOME OF NANCY STARLING ROSS AgendaMinutes The governance committee of the Zapata Homeowners’ Association met for its first quarterly meeting of 2015 at 7 p.m. March 19, 2015, at the home of Nancy Starling Ross to review the policies and bylaws in reference to mention of the 1975 covenants.
Present were committee chairman Erin Smith, and members Nancy Starling Ross, Tyra Barnes and Troy Campbell. Member John White was absent but sent his comments. No other ZHA members were present although the meeting was advertised on the website for about two weeks.
John and Nancy did a search of both the bylaws and policies and found no further reference to the 1975 covenants other than in the camping policy which the board revised at its last meeting taking out reference to the unit numbers and the rational at the end of the policy.
The committee recommends that the first paragraph of the violations section of Policy Number 026.00 – Enforcement of Governing Documents/Fine Schedule be changed to read:
“VIOLATION: Alleged violations of the ZHA governing documents may be reported by telephone or in person, but must be followed up in writing by letter, email, or facsimile. The allegation must cite a specific, direct reference, e.g., the article, section, and or policy number in the covenants, bylaws, policy and/or state statute being violated. The responsible committee chairman will attempt to verify the allegation within one week.”
The meeting adjourned about 7:30 p.m.