Governance Committee Meeting

April 30, 2013 - 6:30pm - 8:30pm ERIN SMITH'S RESIDENCE @ 162 CEDAR RIDGE ROAD AgendaMinutes 4/30/13 ZHA governance committee meeting minutes

The governance committee of the Zapata Homeowners’ Association met

at the home of committee chairman Erin Smith, 162 Cedar Ridge Road, at 6:30 p.m. April 30, 2013, to discuss a caretaker’s position and conflict of interest if a board member should take that position.

Members present were Erin Smith, Tyra Barnes, John Ferguson and John White. Nancy Starling Ross was absent but had sent her thoughts on subject.

Tyra said she suggested a caretaker as a dependable safety asset for our community because of the recent burglaries at Zapata and the increased potential for fire due to the drought.

Erin said that she had offered to have the governance committee review the situation because board Chairman Jack Zeman had indicated he was interested in being the caretaker if such a position were created and would resign from the board if a conflict of interest were there. (Zapata had a caretaker in the past.) Erin explained that she had said at the April board meeting she thought there was a conflict of interest for a board member to be hired as caretaker. It was the consensus of all committee members that a conflict of interest would exist if a board member were hired as caretaker. It also was the opinion of the committee that Erich Schwiesow’s legal opinion was not necessary because the conflict of interest was so clear.

The committee also agreed that if a caretaker were hired, he

should have only one boss, the chairman of the board who worked with the chairmen of each committee. The committee members said they thought it best to wait until the board decided on a caretaker’s position before working on a job description. John Ferguson, however, has developed a job description and distributed it to committee members.

Tyra said it is imperative that a caretaker not be a policeman.

He should be respectful and serve the community, encouraging team work and camaraderie in the community.

 Erin Macgillivray Smith, chairman, May 3, 2013