Minutes

ZHA Water Committee Meeting

December 5, 2014 - 10:00am - 12:00pm 220 MILL RUN AgendaMinutes ZAPATA HOMEOWNERS ASSOCIATION Water Committee Meeting December 5, 2014

Call to Order: The Water Committee for the Zapata Homeowners Association held their fourth quarter meeting Friday, December 5, 2014, at 220 Mill Run at 10AM

Committee Members Present: John White, Jack Zeman, Pam George, and Jim Jones.

Agenda:

Research alternative uses and quantities of commercial, RV and dormitory water.

Document method of converting permitted usage to individual home owners.

Investigate opportunities to acquire/sell water rights

All of the discussion on the above three topics blended together. We are pretty sure our RV designated lots no longer appear on our plat map. John and Jack will check. We will have to check with the ZHA attorney about our ability to sell unused water (dormitory/RV). We want to maintain control of all our designated water as the subdivision is only about 10% developed and we may still need all of our water in the future. We only identified two needed uses, residential and commercial. We will continue to try to find a way residential wells can be drilled from the RV source.

Old Business: None

New Business: None

ACTION ITEMS

DATE ACTION ITEM ASSIGNED TO DUE DATE 12/5/14 Review plat maps for RV designation John, Jack 12/31/14 12/5/14 Ask Erich about any right to sell water John, Jack 12/31/14 12/5/14 Ask Erich about requirement to maintain minimal stream flow John, Jack 12/31/14

Open Forum: Pam inquired as to any state laws that require a minimum stream flow to be maintained. Something to talk about at the next meeting.

Adjournment: The next regular meeting of the Zapata Homeowners Association Water Committee will be held next quarter.


John White, Chairman

Board of Directors Meeting

November 21, 2014 - 5:30pm - 7:30pm MOSCA COMMUNITY BUILDING AgendaMinutes ZAPATA HOMEOWNERS ASSOCIATION Board of Directors Meeting November 21, 2014

Call to Order: The Board of Directors for the Zapata Homeowners Association held its regular meeting, Friday, November 21, 2014, at the Mosca Community Building at 5:30 PM.

Board Members Present: Jack Zeman, Erin Smith, Wayne Ross, Tyra Barnes, Anna Dvorak and Troy Campbell. Member John White was absent but prior to the meeting, gave his proxy to Anna Dvorak for voting purposes during the meeting. Administrator Cindy Chapman was present. There were no property owners in attendance.

Approval of the Agenda: The agenda was approved as published.

Approval of Minutes from September 19, 2014: Tyra Barnes moved to approve the September 19, 2014, minutes as presented. Wayne Ross seconded and the motion carried unanimously.

Approval of Bills to be Paid: Administrator Cindy Chapman requested that the following two checks be included in the bills to approve for this meeting: Check # 2592 to J & J Construction in the amount of $665.00 to remove rocks and slash from the greenbelts. Check #2593 to Mountain West Insurance in the amount of $7261.50; $6,025.50 for liability insurance premium from 12/28/2014-12/28/2015 and $1236.00 for umbrella insurance premium from 12/28/2014-12/28/2015.

Erin Smith moved to approve the bills as presented with the inclusion of check numbers 2592 and 2593. Wayne Ross seconded and the motion carried unanimously.

Administrator’s Report: Administrator Cindy Chapman provided the following list of her activities for October-November, 2014:

Finalized 2015 budget, board strategic plan and Zapata Zephyr and sent to O & V Printing to prepare and mail to membership. Finalized and mailed response letter to Gary DeSpain for Architecture Committee. Gary never received mailed copy, so emailed the letter to him for review. Emailed rejection letter from CO State Forest Service concerning the forest restoration grant application submitted by the ZHA. The CO State Forest Service received 47 applications requesting over $3 million. Through a competitive process within the State of CO only 39 of the applications were eligible to compete for available funds. Unfortunately, the 39 applications totaling more than $2.7 million in funding requests far exceeded the $1.1 million of available funds. September month-end financials emailed to Wayne Ross for his review. Emailed 2014 Augmentation Report to Water Division III. September month-end reconciliation completed with Carlton Collections. 1 lien release for Werner Family Revocable Trust prepared for signatures.

November 21, 2014

Emailed 2014 Water Use Data Submittal Form to Water Division III. Emailed proof of payment to Haggai Forestry ($13,457.19) and Conservation Legacy ($28,800.00) to Jack Zeman to begin grant reimbursement submittal for fire mitigation work completed. Sent Fire Committee meeting information to Terri for posting on the website. Emailed court documents to Jack Zeman and John White concerning third amended water rights application on commercial water. Emailed Jack Zeman and Wayne Ross for signatures on letter to send Martinez and Associates to begin the 2014 financial review process. Sent certified letters to Adolph Muniz and Gary Curley to obtain permission to mitigate any dead/diseased trees on their properties for ongoing fire mitigation. Permission received from Adolph Muniz but Gary Curley declined giving permission on his properties. Emailed Governance Committee meeting information to Terri for posting on the website. Emailed past Covenants re-write proposals to board to prepare for discussion at the November board meeting. Emailed documents requested by Governance Committee to begin editing or creating new policies/bylaws changes necessary to address number of meetings required of the ZHA Board, camping policy, both sets of Architectural Guidelines and the policy template. Emailed October financials to Wayne Ross for his review. Reconciled October month-end delinquent accounts with Carlton Collections. Status letter sent to Allpine Title for lot Unit 2-Block 49-Lot 11 for a closing of 12/1/2014. Composed letter to be sent to Carl Brent Thompson concerning Unit 2-Block 39-Lot 46.

Caretaker’s Report: Caretaker Jack Zeman presented a list of his activities for October-November, 2014:

October/November – Trim branches overhanging roads along Lake of the Falls between Navajo and Blanca Place; Big Bear before Bennett’s driveway. November 3 – Cleared a sight line along south boundary of Erin Smith’s property for emergency exit. November 3 – 7 – Worked on Request for WRRG Reimbursement documentation, accomplishments, before and after pictures, proof of payment for $21,875 50% match of SWCC mitigation work ($28,800) and Haggai Forestry mastication ($13,457). September 29 – Completed Evaluation Survey for 2 SWCC hitches this summer. October 17 – Completed subdivision culvert survey and created spreadsheet detailing location, size, and replacement costs. October 25 – Created D-Space Application Form for Fire Committee to review. October 26 – Met with Marie Zanowick at her property on Mill Run to explore mitigation opportunities. November 1 – Contacted Blaine Witherspoon, M/H Fire Chief, to arrange meeting to show fire access improvements. Talked about ISO. October – Contacted Hoby Dixon and Adolph Muniz (Thanks Erin) for permission to cut beetle kill on property Cedar Ridge and Uracca. October 23 – Met with Verlyn Boese from Higher Ground to discuss harvesting Juniper for cedar posts.

Jack stated that contact had been made with a person from ISO to do an evaluation of the subdivision. Verlyn Boese has made an offer of $10/post for any juniper harvested from the subdivision. The fence between the ZHA and BLM properties will need to be replaced at some point in the near future. Discussion was held as to whether this fence even needs to be there and if the subdivision is required to repair this fence. Jack will contact the BLM concerning this issue.

Committee Reports:

Architecture: Chairman Tyra Barnes stated that a meeting with Gary DeSpain has still not happened. She stated that three property owners had been sent letters concerning some of DeSpain’s observations. A response has been received from one property owner.

Communication: Chairman Anna Dvorak stated that work on the website has stalled due to her not getting any response from Shane. She is re-thinking designing a new website due to this issue. Jack will see if he can make contact with Shane concerning his lack of response to Anna.

Fees & Budget: Chairman Wayne Ross stated that the cash position of the ZHA is looking good and on track with his projected year-end balance. Wayne is projecting around $40,000 excess cash with the grant monies still to come in (excluding $10,000.00 to be placed in replacement reserve account and $13,000.00 to be placed in the operating reserve account). He has looked into different options for investing excess cash but with the interest rates so low, the excess likely will remain in the bank account.

Fire: Jack stated that a committee meeting had been held on November 19, 2014. The beetle kill assessment requested from Adam Moore had not been received. Upon receipt of this assessment, the ZHA will need to make a decision on whether to order more pheromone pouches for next spring. The clearing of the south border of Erin Smith’s property for one of the escape routes turned out to be easier than anticipated. Work will take place over the next few weeks to cut a trail for the escape route. Width will be between 6 feet to 7 feet (approximate width of a front-end loader) and fill or rock removal may need to be done. Signage will also be necessary.

Jack handed out an application for defensible space matching grant monies that he created for property owners’ use with instructions. These grant monies are just for homeowners at this point in time. He will check to see if undeveloped property is eligible. Each application will be submitted to the Fire Committee for review and the committee will approve/decline the proposed work. A form will need to be submitted showing hours involved with mitigation work if individual does the work or proof of payment to a contractor showing payment amount. Each application will then be submitted for reimbursement to the Department of Natural Resources. Clarification is needed if machinery is used for the mitigation project and what that reimbursement amount would be.

Due to all of the mitigation work completed on the subdivision greenbelt, a greenbelt access restriction/enforcement is being developed by the Governance Committee.

The 2014 mitigation/timber sale was discussed during the committee meeting and thoughts for a 2015 timber sale. The scope of work is drawn up by the Colorado State Forest Service. Jack felt that all mitigation work completed was a benefit to the subdivision. It was a big endeavor with hopes that future work will not encompass such large areas.

The boundary between ZHA property and BLM property has many dead Douglas fir in the area along S. Zapata Creek. Discussion needs to be done between the two parties to see if a fire break can be made to protect property on the subdivision with most of the work being done on BLM property side. Possibility would be to clear cut this fire break as most of the trees are dead in the area. Before any large scale mitigation work, the ZHA will allow Forrest Ketchin to do a Culturally Modified Trees (CMT) survey first.

Governance: Chairman Erin Smith reported that her committee met on November 6, 2014. Many topics were discussed during this meeting. They were: 1) Policy on Vehicles on Greenbelts – a first reading will be done at the February board meeting; 2) Revision of Policy 14 – Budget Process -- to reflect the budget process now that the board is meeting six times per year. This will be revised for a first reading at the February board meeting; 3) Revision of Policy 30 – Camping – to insert wording that no camping on greenbelts will be allowed at any time. This will be revised for a first reading at the February board meeting; 4) Revision for both the Residential and Commercial Architectural Guidelines addressing outside storage and insertion of wording to address culverts; 5) Revision of the Bylaws to address Section 4 – Board Meetings – changing number from 12 meetings per year to 6 meetings per year as approved at the Annual Meeting.

The committee also thought it would be a good idea when a property owner lodges a complaint about violations, that the Board ask the property owner to cite the violation in the Covenants, Bylaws, Policy, and/or state statute.

Wayne Ross moved to amend the current Residential and Commercial Architectural Guidelines to address outside storage and culverts as follows:

Strike – Outside Storage – “The open storage of a motor home or travel trailer, either with or without wheels, on any parcel of property is prohibited. A motor home, trailer, motorboat, houseboat, or similar water-borne vehicle may be maintained, stored, or kept on any parcel if housed completely within a structure that has been approved as an outbuilding. Retain – Any outside storage areas must be shielded from public view by approved screening. Insert the following under Culverts – “Landowners who improve a driveway to their lot that passes over a drainage ditch established by the ZHA shall provide a culvert under the drive in that ditch. Maintenance and replacement of the culvert will be the responsibility of the ZHA. For driveways that do not cross an established ditch, no culvert is necessary until such time as a drainage ditch is established. That culvert shall be provided by and maintained by the ZHA.” Anna Dvorak seconded and the motion carried unanimously.

Physical Improvements: Jack stated that as mentioned in his Caretaker Report, he has completed the culvert survey showing where all culverts are located on the subdivision. The fall grading has been completed.

Water:

Update on Court Case: Chairman John White was absent but Jack gave an update on the commercial water court case. The water judge ruled with TNC that they disagreed with language in the water decree that the Lower Lake water is for fire protection. The ZHA attorney has advised not to object to this ruling but reserve the right to object at a later date in order to move this issue along. The ruling that the ZHA is still waiting on is the change of commercial water usage based on acreage to actual use.

During the summer flooding, the pipeline at the Upper Lake became plugged. Unplugging of the pipeline is TNC’s responsibility and they have stated they will not do any work on this structure at the Upper Lake until spring. Jack is concerned if an early run off should occur but the ZHA does not have any say in how the pipeline is managed.

Welcome: Chairman Troy Campbell had no report.

Old Business:

There was no old business to come before the Board at this meeting.

New Business:

2015 Budget Approval: Wayne Ross moved to approve the 2015 Budget as published and sent to the membership. Tyra Barnes seconded. Anna Dvorak voted John White’s proxy in favor. The motion carried unanimously. Covenants Revision Discussion: Tyra gave a history on how this topic was brought up again. During the Architecture Committee meeting to discuss the DeSpain observations, discussions were held on the current Covenants and the topic of trying to change them to bring them into a more current version addressing the subdivision as it is now. Tyra presented a handout on steps discussed for a possible Covenant change. Tyra’s son-in-law, an attorney, had presented his insights into this issue from a legal point at no cost or obligation of the ZHA. A conviction letter had been drafted by Tyra, John White, Jack Zeman and John Barnes and she handed out for board review and input. It was decided to have Erin edit and try to get content down to one page. Upon approval, this letter would be mailed out to property owners with a stamped, return envelope to try to get enough positive response to move forward with this project. Two documents from the ZHA attorney, Erich Schwiesow, were emailed out to board members, for their review and history as to what had been done in the past few years regarding a Covenant revision. Jack advised all board members to review these documents to get a good idea of what can be done. In a January 11, 2013, memo to the Board, Erich suggested that the current Board adopt a position on the 1975 and 1981 Covenants, “As set forth in my memo of May 5, 2006, it is fairly clear that only the 1981 Covenants are applicable to Unit 2. Any of three positions with respect to which Covenants are applicable to Unit 1 may be made: The 1981 Covenants amended and superseded the 1975 Covenants with respect to Unit 1, and are the only Covenants applicable to Unit 1. The 1981 Covenants did not supersede the 1975 Covenants but rather are in addition to them, and thus both sets of Covenants are applicable to Unit 1. Where there is a conflict the 1981 Covenants as the move recent would control; Only the 1975 Covenants are applicable to Unit 1. “As noted in my earlier memo, all three positions seem about of equivalent merit to me.” Discussion was held on the different ways to pursue this issue.

Wayne Ross moved that the current ZHA Board establish the following guidance in regard to the 1975 and 1981 Covenants. The 1981 Covenants amended and superseded the 1975 Covenants with respect to Unit 1, and are now the only Covenants applicable to Unit 1. That Units 2, 3, and 4 are covered by the 1981 Covenants and supersede the 1975 Covenants. Anna Dvorak seconded. Anna Dvorak voted John White’s proxy in favor of the motion. The motion carried unanimously.

ACTION ITEMS

DATE ACTION ASSIGNED TO DUE DATE 10/18/2013 Organize Volunteer Work Days Tyra and Nancy Starling Ross ON-GOING 11/21/2014 Follow Up with ISO Jack Zeman 2/20/2015 11/21/2014 Fence between ZHA/BLM Jack Zeman 2/20/2015 11/21/2014 Pheromone Pouches 2015 Fire Committee 2/20/2015 11/21/2014 Fire Break ZHA/BLM Fire Committee 2/20/2015 11/21/2014 Review Documents from Prior Covenants Revision Attempts ZHA Board Members 2/20/2015

20-Minute Open Forum: Glass recycling is not recommended by the ZHA to use the Dunes facility. Following the meeting, it was decided that the Dunes would allow glass recycling from ZHA residents. Guidelines/restrictions on this use will be posted on the ZHA website and must be strictly adhered to or the privilege will be revoked.

Adjournment: The next regular board meeting of the Zapata Homeowners Association will be held on Friday, February 20, 2015, at 5:30 PM at the Mosca Community Building.


Tyra Barnes, Secretary

Fire Committee Meeting

November 19, 2014 - 10:00am - 12:00pm HOME OF TYRA BARNES AgendaMinutes Zapata Homeowners Association Fire Committee Meeting 10:00 am, Wednesday, November 19, 2014

Committee Members Present: John and Tyra Barnes, Forrest Ketchin, Troy Campbell and Jack Zeman

  1. Beetle Kill Assessment of Effectiveness of Timber Sale and Pheromone Pouches.

Adam Moore hasn’t done the perimeter assessment of the Timber Sale areas to determine how effective the removal of trees and the deployment of pouches were. The Association will have to make a decision before Spring to order more pouches and how many. This has been budgeted for in the 2015 Budget.

  1. Escape Routes Start Work.

A sight line has been cleared along the southern boundary of Erin’s property for establishing an emergency exit that leads to the old Jeep Trail on the BLM. Work should begin soon on establishing that route.

  1. D-Space Application Form and Application Process

A Grant Application for Creating Defensible Space form for members with homes was discussed. No changes were suggested so the form will be presented to the Board for approval. It is unclear if the Program will include undeveloped property where fire mitigation can be done. A clarification will be sought from the DNR.

  1. Green Belt Fire Access, Restrictions and Enforcement

The Governance Committee has met to discuss restricting vehicle access on Greenbelts. The Fire Committee suggested that Fire Fighting Equipment should be included in the list of allowed vehicles. A discussion followed regarding banning ATVs, some members of the committee are concerned that this would be a violation of the Americans with Disabilities Act.

  1. Review 2014 mitigation and timber sale project discuss other options and 2015 projects

The committee reviewed the mitigation projects this summer. Concerns were expressed about the appearance of sights where the Timber Sale occurred. Unfortunately because of the scale of the project and number of trees to be removed, collateral damage did occur. Jack explained that the scope of the work was designed by the CSFS and the logger met all the requirements of the scope of work. All in all Jack said he felt that the logger did a conscientious job and was considerate of the land and forest areas. Future projects will be evaluated for the appropriate methods of work to accomplish the intended project. Although the mastication equipment was economical and more efficient, because of the cobble rock nature of the soil the equipment wasn’t able to mulch wood material into the soils. The mastication did meet CSFS standards for this type of slash treatment.

  1. Fuels Break along Zapata/BLM boundary parallel to South Zapata Creek

It is still hoped that a fuel break along the South Zapata Creek boundary with the BLM can be established. Jack will renew discussions with the BLM Forest Manager and Adam Moore. Forrest Ketchin asked that she be allowed to complete a CMT Survey before any mitigation projects are started.

  1. Higher Ground Fence & Excavation

Jack reported on a meeting he had with a company that does mitigation work and fence installation. They use a smaller class of equipment that might be more surgical, effective and economical than methods we have traditionally used. They are interested in harvesting Cedar Posts from the sub division. They will pay $10 per post they can harvest. The committee agreed that a demonstration project for the company should be developed. The purpose would be to see if the equipment and methods would be economical, effective and less invasive than some of the other methods we have used. A stretch of Big Bear Road between Mill Run and Hampton would be a good area to do.

Board of Directors Meeting

September 19, 2014 - 5:30pm - 7:30pm MOSCA COMMUNITY BUILDING AgendaMinutes ZAPATA HOMEOWNERS ASSOCIATION Board of Directors Meeting September 19, 2014

Call to Order: The Board of Directors for the Zapata Homeowners Association held its regular meeting, Friday, September 19, 2014, at the Mosca Community Building at 5:30 PM.

Board Members Present: Jack Zeman, Wayne Ross, Tyra Barnes, Anna Dvorak, John White and Troy Campbell. Member Erin Smith was absent but prior to the meeting, gave her proxy to Wayne Ross for voting purposes during the meeting. Administrator Cindy Chapman was present along with property owner John Barnes.

Approval of the Agenda: The agenda was approved as published.

Approval of Minutes from August 15, 2014: Tyra Barnes moved to approve the August 15, 2014, minutes as presented. Wayne Ross seconded and the motion carried unanimously.

Approval of Bills to be Paid: Wayne Ross moved to approve the bills as presented. Anna Dvorak seconded and the motion carried unanimously.

Administrator’s Report: Administrator Cindy Chapman provided the following list of her activities for the last month:

  1. Delivered Needham consolidation approval to Alamosa County Land Use.
  2. Emailed preliminary budget spreadsheets to Wayne Ross to prepare for 2015 budget meetings.
  3. Shed application received from Doug and Pam George. Sent on to A/C members for their review and approval.
  4. Sent status letters to Allpine Title concerning Unit 2-Block 25-Lots 1 and 2.
  5. August month-end financials emailed to Wayne Ross for his review.
  6. August month-end reconciliation completed with Carlton Collections.
  7. Received preliminary 2015 budgets from Wayne Ross and completed budget matrix to be mailed out to the membership.

Cindy also thanked the Board for their support and condolences during the recent loss of her mother.

Caretaker’s Report: Caretaker Jack Zeman presented a list of his activities for the last month.

August 14 – 30 – Trim branches overhanging roads September 1 - 10 – Observe/coordinate Conservation Corps activities September 11 – 18 – Trim branches overhanging roads September 15 – 19 – Observe/coordinate mastication on Greenbelts E and F and burn pile.

Jack stated that the majority of his time this past month has been working with the Southwest Conservation Corps and observing the mastication of the greenbelts. Greenbelt E is almost completed and the wood recovery lot will be done next. The budget for this mastication work is $15,000.00 which is for 44 hours of machine time. The ZHA is only charged when the machine is actually working. Jack is very pleased with the amount of work and the results of the mastication process. It would have cost approximately $30,000.00-$35,000.00 if the slash had been removed the old way. This process is also good the soil renewal.

Committee Reports:

Architecture: Chairman Tyra Barnes stated that a shed application had been submitted by Doug and Pam George, which the committee approved.

An email was received from Gary DeSpain which contained his observations of what he believed to be subdivision violations. The committee met on September 16, 2014, to discuss this email. Tyra drafted a response letter to Mr. DeSpain for Board review and input. John White suggested asking Mr. DeSpain what he would like to see as the outcome to his observations. Observations are taken seriously by both the Architecture Committee and Board members and a discussion of what is allowable and what is unallowable needs to be held and if Mr. DeSpain does not agree, then he will need to follow the Dispute Resolution policy in place.

Discussion was then held on the ZHA shed that George Freeman had moved from its original location to the new location on the right-of-way on Axtell, without first asking and/or obtaining permission for the shed to be moved. Mr. Freeman assumed that since this shed housed previous ZHA fire equipment, it was okay for him to move to house the new fire trailer. Mr. Freeman has also been working on the appearance of the shed without obtaining and/or following current Architectural Guidelines. It was decided to have the Architecture Committee draw up their recommendations and work jointly with the Fire Committee to decide on the best location for the fire trailer.

Communication: Chairman Anna Dvorak stated there have been additional complaints from property owners trying to log on to the website. She is working with Shane on this issue to make the website easier for all users to access information. Anna will be preparing a short newsletter to include with the 2015 budget mailing.

Fees & Budget:

2015 Budget: Chairman Wayne Ross stated that his committee met on September 9, 2014, to look at budgets presented by committee chairmen and to put together their recommendations for next year’s budget. The grant receivable of $25,000 was included in the budget figures under fire which will be used for ongoing fire mitigation. The proposed budget figures presented by the Fees & Budget Committee were reviewed and the budget matrix will be completed for mailing to the membership for their input at the November 21, 2014, board meeting.

Wayne stated that the committee had held a preliminary discussion on an equitable fee structure for property owners. Discussion was held on perhaps having one fee for sub-acre lots, another fee for property under 5 acres, another fee for property over 5 acres and then another fee for properties with homes. The committee will do some research and bring back recommendations for Board input. The committee also held discussion on sub-acre lots in arrears on dues that if the property owner paid the delinquent dues owed for the prior 2-3 years, then all other delinquent dues would be waived. Options will be evaluated by the governance committee prior to bringing a recommendation to the Board.

The 2015 Strategic Plan/Mission Statement was updated by Jack and he asked that board members make their edits so that this can be mailed out with the 2015 Budget.

Fire: Jack reported that the Southwest Conservation Corps completed the last round of mitigation work on the subdivision the first part of September. A BBQ was held at the Ross residence with help from Mark Seaton and Suzanne DeVore, to thank the crew for all of their hard work on the subdivision. Greenbelt F was the main focus of the mitigation during this last round. Adam Moore, District Forester, contacted Jack concerning a notice received from the Director of the Southwest Conservation Corps that the Corps would do free mitigation work for an organization in exchange for using their property to train new Corps members. The only requirement is that the organization provide a camping site for Corps members during the training.

Jack will write an article for the upcoming Newsletter concerning the defensible space grant requirements for individual property owners.

A final accounting was received concerning the recent timber sale. The ZHA will be receiving an additional $1,290.62 in funds from the sale. Jack stated that loggers are having a hard time finding mills to take logs, which could hinder future timber sales.

A request for assistance was recently received from the Colorado State Forest Service to help with updating their Forest Action Plan (FAP). The closest scheduled meeting will be held in Salida on Thursday, October 2, 2014. Jack and Wayne have sent in their RSVP’s. Any additional Fire Committee or Board members who would like to attend, should let Jack know so that RSVP’s can be made. Input from these meetings go back to the Governor to pinpoint areas needing fire mitigation.

Governance: Chairman Erin Smith was absent and there was no report.

Physical Improvements and Maintenance: Jack reported not much activity over the past month. He will be surveying all of the culverts on the subdivision to see what needs to be replaced, if any.

Water: Chairman John White stated that over the last month, Jack took him on a tour of the subdivision so that he can become familiar with all of the water sources and their locations. His committee also held a brief meeting to put their 2015 budget request in. John was informed that the water judge still has not issued a response on commercial water. Jack also informed John that the 2014 water usage report will need to be filed in October with Water Division III.

Welcome: Chairman Troy Campbell had no report.

Old Business:

There was no old business to come before the Board at this meeting.

New Business:

Culvert Replacement Lake of the Falls: A culvert located on Lake of the Falls right-of-way had to be replaced after the recent flood damage in late July. After discussion, it was decided to look at each case individually concerning culvert replacement as they occur but to revise the Architecture Guidelines to accommodate for these types of situations to allow for consistent treatment in the future.

ACTION ITEMS

DATE ACTION ASSIGNED TO DUE DATE 10/18/2013 Organize Volunteer Work Days Tyra and Nancy Starling Ross ON-GOING 8/15/2014 Bylaws Wording Change Number of Board Meetings/Year Governance 11/21/2014 9/19/2014 D-Space Newsletter Article Jack 10/1/2014 9/19/2014 2014 Water Usage John/Water Committee October, 2014 9/19/2014 Subdivision Culvert Survey Jack/Physical Improvements Committee December, 2014 9/19/2014 Newsletter Articles Anna/Communications Committee 10/1/2014 9/19/2014 Culverts ZHA Architectural Guidelines Board 11/21/2014 9/19/2014 Greenbelt/Off-Road Vehicle Policy Governance 11/21/2014

20-Minute Open Forum: There appears to be more off-road vehicles usage on the subdivision greenbelts. It was decided to have Governance look into developing a policy to address this issue.

Adjournment: The next regular board meeting of the Zapata Homeowners Association will be held on Friday, November 21, 2014, at 5:30 PM at the Mosca Community Building.


Tyra Barnes, Secretary

Board of Directors Meeting

August 15, 2014 - 5:30pm - 7:30pm MOSCA COMMUNITY BUILDING AgendaMinutes ZAPATA HOMEOWNERS ASSOCIATION Board of Directors Meeting August 15, 2014

Call to Order: The Board of Directors for the Zapata Homeowners Association held its regular meeting, Friday, August 15, 2014, at the Mosca Community Building at 5:30 PM.

Board Members Present: Jack Zeman, Erin Smith, Wayne Ross, Tyra Barnes, John White and Troy Campbell. Member Anna Dvorak was absent. Administrator Cindy Chapman was present. There were no property owners in attendance.

Approval of the Agenda: The agenda was approved as published.

Approval of Minutes from July 18, 2014: Tyra Barnes moved to approve the July 18, 2014, minutes as presented. Wayne Ross seconded and the motion carried unanimously.

Approval of Minutes from August 2, 2014 Annual Meeting: Wayne Ross moved to approve the August 2, 2014, Annual Meeting minutes. Tyra Barnes seconded and the motion carried unanimously.

Approval of Bills to be Paid: Erin Smith moved to approve the bills as presented. Wayne Ross seconded and the motion carried unanimously.

Administrator’s Report: Administrator Cindy Chapman provided the following list of her activities for the last month:

Received email from Sharon Mercier for assistance in getting on the ZHA website. Sent on to Shane for him to troubleshoot. Sent fishing licenses via email to Joe Funk and Bill Bevington. Bill stated he tried to print it off of the website, but blank page came up. Emailed Terri to see what problem might be, she thought he might not be logged in as a member so that wouldn’t allow him to print off the license. Received phone call from David Alkire concerning the payment of his 2014 dues. He had not updated his address information so had not received the invoice. Emailed the invoice to him for payment. July financials emailed to Wayne Ross for his review. Responded to Peter West via email about parking RV on property. Sent him both the Architectural Guidelines and Camping policy for his information. Emailed Erin Smith adjoining property owners contact information for her step-daughter’s information. Prepared ZHA Board notebooks for new members Troy Campbell and John White. Prepared new Board of Directors contact information for Board and posting on the website. Committee spreadsheets will be updated after election of officers at the August board meeting. Email received from John and Judy Needham wanting to consolidate Unit 1, Block 10, Lots 10 and 11 into a tract size of 1.50 acres. Resolution prepared for board signatures. 4 Lien Releases prepared for signatures: Gary Curley, Patrick McIntyre, Thomas Hansen and Marc Bieri. Caretaker’s Report: Caretaker Jack Zeman presented a list of his activities for the last month:

July 19 – July 24 – Observe Conservation Corps activities July 19 – August 6 – Observe Logger activities July 28-29 – Check culverts and clear culverts of debris July 29 – August 2 – Coordinate flood mitigation activities with Cooley and volunteers August 7 – Walk through timber sale areas with Adam Moore to confirm work was completed per operation plan confirm volumes harvested and payments due from mill and logger August 8 – Complete and submit application for round three Dspace WRRG funding August 12-14 – Improve visibility at Big Bear and Hampton intersection Jack reported that the damage during the recent flash flood to the pipeline at the Upper Lake has not been repaired. Two checks in the amount of $1250.00 each from the logger and the mill for a total of $2500.00 were presented for payment of timber sale proceeds. An additional $1000.00 check will be coming soon. Also two checks totaling $137.00 were received from Joyce Ausberger and Joe Funk for pheromone pouches they used on their individual properties. Jack stated that the WRRG grant he just submitted will be for $50,000.00 for ongoing defensible space mitigation work. The logger will be bringing his mastication machine on to the subdivision to take care of the slash left from the recent mitigation work done on Greenbelt E. The SLVREC has also been contacted concerning slash left when the power lines were first put on the subdivision to see if the REC would share expenses to mitigate this slash.

Committee Reports:

Architecture: Chairman Tyra Barnes had no report.

Communication: Chairman Anna Dvorak was absent and no report was given.

Fees & Budget: Chairman Wayne Ross reported that budget matters have not changed since his report at the Annual Meeting. The big bills from Cooley for road grading and flood mitigation as well as the first payment to Southwest Conservation Corps should be coming in soon. The road base used for the emergency flood repairs was a budgeted item for road improvements but there was a culvert that needed to be replaced which will come out of the Replacement Reserve Account. Cindy will prepare the budget spreadsheets for the 2015 budget and email to Wayne so that his committee and the individual committee chairmen can begin working on the 2015 budget. He would like to receive the preliminary budget amounts from committees by September 5, 2014, so that his committee can meet the following week to work on a proposed budget to be presented at the September board meeting.

Fire:

Update and New Emergency Exits: Nothing new was reported. Pine Beetle Update: This item was discussed under the Caretaker’s Report. Jack stated that he had sent out an email to interested parties who want to harvest wood and the guidelines that need to be followed. As stated above, a mastication machine will be used to take care of the slash on Greenbelt E and will be used on the wood recovery lot as well instead of burning the lot as done in past years. The Southwest Conservation Corps (SWCC) will be on the subdivision for the second round of mitigation work from September 1-9, 2014.

Discussion was held on the letter received by the Fire Committee from Peter Bekius. Wayne has drafted a response letter that he will circulate among board members for their edits prior to being sent to Peter.

Governance:

Bylaws Update – Number of Board Meetings per Year: The Bylaws change from 12 to 6 required meeting per year was passed at the Annual Meeting. The Governance Committee will work on re-wording the current Bylaws and bring their recommendation back to the Board for approval. The committee will also review the policies now in force to see if any need to be changed to accommodate this new Bylaws change.

Physical Improvements and Maintenance: All activity was outlined in the Caretaker’s Report. Flood damage repairs were made as well as finishing up the timber sale and the first round of SWCC fire mitigation work.

Water: The water season is over and all of the extra moisture has been soaked up by the ground, trees and bushes.

Welcome: Chairman Anna Dvorak was absent and no report was given.

Old Business:

There was no old business to come before the Board at this meeting.

New Business:

Election of Board Officers/Committee Chairman for 2014-2015: Erin Smith moved to elect the following slate of Officers and Committee Chairman for 2014-2015: Chairman: Jack Zeman Co-Chairman: Erin Smith Secretary: Tyra Barnes Treasurer: Wayne Ross Committee Chairmen: Architecture: Tyra Barnes Communication: Anna Dvorak Fees & Budget: Wayne Ross Fire: Jack Zeman and Wayne Ross Co-Chairmen Governance: Erin Smith Physical Improvements: Troy Campbell Water: John White Welcome: Troy Campbell The motion was seconded by Tyra Barnes and the motion carried unanimously.

John and Judy Needham Lot Consolidation Request: A request was received from John and Judy Needham to consolidate the following lots: Unit 1, Block 10, Lot 10 and Unit 1, Block 10, Lot 11 for a combined tract size of 1.50 acres.

Erin Smith moved to approve the above lot consolidation request. Tyra Barnes seconded and the motion carried unanimously.

ACTION ITEMS

DATE ACTION ASSIGNED TO DUE DATE 10/18/2013 Organize Volunteer Work Days Tyra and Nancy Starling Ross ON-GOING 8/15/2014 Response Letter to Peter Bekius Wayne ASAP

20-Minute Open Forum: Forest Ketchin has been working on the subdivision to identify culturally modified ponderosas.

John White stated he has been seeing more traffic around his home. Mostly teenagers on ATV’s. Members will keep an eye out to try and identify who these teenagers belong to.

Adjournment: The next regular board meeting of the Zapata Homeowners Association will be held on Friday, September 19, 2014, at 5:30 PM at the Mosca Community Building.


Tyra Barnes, Secretary

ZHA Annual Meeting

August 2, 2014 - 10:00am - 1:00pm JIM JONES’ RESIDENCE AT 214 BIG BEAR AgendaMinutes ZAPATA HOMEOWNERS ASSOCIATION ANNUAL MEETING AUGUST 2, 2014

The Zapata Homeowners Association held its Annual Meeting at 10:00 AM on Saturday, August 2, 2014, at Jim Jones’ property at 214 Big Bear Road. Board members present were: Chairman Jack Zeman, Treasurer Wayne Ross and Secretary Tyra Barnes. Co-Chairman Erin Smith and member Anna Dvorak were absent. Administrator Cindy Chapman was also in attendance. The following property owners attended: Troy Campbell, John Stump, Betty Westbrook, Nancy Starling Ross, Marty Russum and Deb Rice, Jim Jones, Joe Funk, John Clark, Leigh Hinrichsen, John White, Suzanne DeVore, Carole Bieshaar and Virginia Moore. District Forester Adam Moore also was in attendance.

WELCOME, INTRODUCTION OF CURRENT BOARD MEMBERS, AGENDA OVERVIEW

Chairman Jack Zeman opened the meeting and acted as facilitator for the meeting. Jack welcomed everyone in attendance and thanked them for coming. Introductions of current board members in attendance were made. Jack stated that there are four board positions open for election at this meeting. There are two, two-year terms and two, three-year terms.

Jack stated that the main accomplishments of the ZHA over the past year have been:

The current fire committee members have re-established the relationship with Alamosa County Fire Protection District (ACFPD) Board of Directors. An agreement has been made that ACFPD will help with the construction of a practical firehouse building in the future. Having a firehouse on the subdivision will help with obtaining and/or reducing insurance rates. Also Blaine Witherspoon, Mosca/Hooper Fire Chief, is trying to make contract with someone at the state level to help reduce the ISO rating of the area as well. Emergency fire exits off of the subdivision have been located. Recent approval from the BLM have given access for two fire exits off of the subdivision. One on the northern and one on the southern ends of the subdivision. Another emergency exit is being explored with property owners granting easements through their properties onto Highway 150. Growing numbers of dead and dying trees infested with either the mountain pine beetle or Douglas fir beetle initiated a survey being taken to identify the more problem areas. Working in conjunction with Colorado State Forest Service District Forester Adam Moore, these areas were mapped out and a timber sale was arranged. Revision of current policies in place to be in compliance with new state legislation. Most currently the revision of Policy 009.04 – Dues Assessment and Collection.

Jack informed members present that there was major flooding on the subdivision on July 28-29, 2014. The pipeline became plugged at Zapata Falls causing major flooding of South Zapata Creek. The concrete pad crossing of the creek above the Upper Lake was washed out due to this flash flooding. A four foot deep ditch was created by this flooding at the Pine Valley Loop entrance and exit on Lake of the Falls. Cooley happened to be doing grading on the subdivision at that time and sent additional equipment to help mitigate the flood damage. Bob Schultz commended Jack and others involved with this huge project with how quickly these repairs were completed.

Forest Ketchin was also recognized for all of her volunteer time on the beetle kill/fire exits efforts over the past year.

BALLOTING

BOARD OF DIRECTORS:

Jack Zeman and Troy Campbell are on the ballot each for a 3-year term on the ZHA Board of Directors. Wayne Ross is on the ballot for a 2-year term. John White volunteered at the meeting to fill the other 2-year term. Troy stated that he would be spending more time on the subdivision and wants to be involved in moving the subdivision forward. He is most interested in the water issues of the subdivision. He is now serving on his homeowners’ association board in Colorado Springs, so is familiar in what the operations of a subdivision involve.

There being no other candidates to come forward for a board

position, Nancy Starling Ross moved to accept the following nominations by acclimation: Jack Zeman and Troy Campbell will each serve a 3-year term, Wayne Ross and John White will each serve a 2-year term. Jim Jones seconded and the motion carried unanimously.

BYLAWS CHANGE FROM 12 MONTHLY MEETINGS REQUIRED OF THE BOARD OF DIRECTORS TO 6 MONTHLY MEETINGS REQUIRED PER YEAR (with special meetings being called if and when necessary):

Wayne Ross presented suggested months for required board meetings: August (to elect new board officers), September (to begin budget process), November (finalize and approve budget), February, May, June (to finalize Annual Meeting agenda, etc.). With having an Administrator, Caretaker, and active Committees, the purpose of the Board of Directors is changing from actively running the subdivision to more of an administrative position. There has been very little attendance by property owners at the monthly meetings over the past year. The hope is to also invite more participation by property owners to serve on the Board of Directors. Discussion followed with questions on how this would impact how monthly bills would be paid, handling new business items, etc. It was explained that budgeted expenditures would be approved at each meeting, etc. with special meetings being called if necessary. John White felt it might be better to keep the 12 meetings/year and then having the option to cancel meetings. John would like to see a transition period in the reduction of meetings rather than so abruptly. Nancy Starling Ross stated that a number of policies may need to be amended if the number of monthly meetings is reduced per year. Deb Rice stated that she is glad to see that the board is now taking a more proactive rather than reactive approach to matters as they occur on the subdivision. She sees this as positive for the entire community. Nancy stated that the current wording is “shall” not “will” which leaves it more open for a cancellation of a meeting which may be easier than calling a special meeting. John White requested that if any late-comers to the meeting, be allowed to vote as this was on the agenda for 12:15 PM. This will be allowed.

BOARD 2014 STRATEGIC PLAN UPDATE

Jack stated that the strategic plan is a list of the goals for the Board to accomplish over a one-year period of time. It also outlines what goals and objectives are to be achieved for individual committees but had not been done in 2014. The strategic plan usually follows the budget line items during a one-year period. Nancy stated that in prior years it had been done just the opposite where the strategic plan is adopted by the board and the budget for the upcoming year follows that plan. Nancy volunteered to facilitate a strategic plan workshop with the board to adopt the strategic plan for 2015.

PRESENTATION BY ADAM MOORE, DISTRICT FORESTER

District Forester Adam Moore began his presentation by commending Jack on all of his hard work going after grants and working with outside agencies for the benefit of the subdivision. Adam then went through a timeline beginning with finishing up of a grant first received in 2011. Adam was called in to look at the tree situation on Troy Campbell’s property. Beetle problems came to the forefront with Adam meeting with a group of property owners to begin working on mapping out the areas most affected with infected or dead trees. It took quite a while finding a logger who would come in and log the dead and/or infected trees. As members could see, quite a lot of activity has occurred on the subdivision recently with the logging operations soon to be completed and with the Southwest Conservation Corps finishing up the first of two visits to the subdivision. Pheromone pouches have been purchased and put on healthy trees that tell the beetles that the tree is full and to fly on.

As mentioned earlier, the logging operation will soon be finished with no cost to the Association. The slash will be combined into three major areas previously chosen and that slash is available to property owners to harvest.

The Southwest Conservation Corps have mitigated a 40’ swath on Greenbelt E. The Corps will return later in the summer for further mitigation on Greenbelt F.

Jack also mentioned that on BLM property on the south corner of Mill Run to California Circle along South Zapata Creek there are a number of dead Douglas fir and White Fir. The De Jong home is the closest to this affected area. Jack stated that the ZHA is continuing working with BLM to create a fire break in this area on BLM property so that should a fire break out, it will reduce the possibility of coming onto the subdivision.

Adam encouraged any property owner doing fire mitigation on their property, to keep their receipts as the state is offering a tax break on these expenses. Adam had handouts on guidelines for fire mitigation for individual property owners.

The logging company doing the Timber Sale on the subdivision has a mastication machine that can mulch slash instead of having the expense of moving the slash to the burn pit. This machine can masticate dead standing and/or downed trees. This will change the flames during a fire from tall flames to lower burning flames. The mastication charges on the service road on Greenbelt E would run around $3600.00. It would cost more to have the slash moved to the burn pit. The burn pit can also be masticated for around the same cost as burning, which could be done at any time without having to wait for snow cover.

Information was given on the western spruce budworm that has been spotted on the subdivision. Evidence of this can be seen with the needles of the trees looking dull. The worm eats the new growth of already stressed trees and could ultimately kill the trees.

NEW BUSINESS: BYLAWS CHANGE VOTING RESULTS

There were 201 eligible votes, either by proxy or being present at the meeting, which meets the 25% quorum requirement. 160 voted in favor, 35 voted against, 6 abstained.

Discussion followed with Jack informing members of the recent $27,500.00 grant received through the Department of Natural Resources for wildfire risk reduction. This grant money will be used for continued mitigation work on Greenbelts E and F. A document is also being drafted by the board entitled “ZHA Procedures for Grant Application Matching Proceeds for Creation of Defensible Space Around Homes and Structures Based on Colorado State Forest Service (CSFS) Guidelines Homeowners Projects.” The amount of these grants per home site is limited to $2500.00 and is a 50/50 matching grant is contingent on the granting of matching funds from the Colorado DNR recently submitted to the State.

COMMITTEE UPDATES AND REPORTS

Fire: Covered in the above presentation.

Architecture: Committee Chairman Tyra Barnes reported the following building projects over the past year: Libbie Landreth porch addition; Marc Cirrincione foundation completed and framing of his residence has begun and Jeff Parrott and Jeff Jacobs home is nearing completion.

Communication: Chairman Anna Dvorak was absent. Website issues are being addressed with changes coming in the near future and the re-instatement of the Zapata Zephyr.

Fees & Budget: Chairman Wayne Ross stated that dues collection for 2014 is at 99%. The projected loss of $43,000.00 should be less with the recent receipt of the $27,500.00 grant. Operating and Replacement Reserve funds have been established. Wayne is hoping for a breakeven budget in 2015.

At this time, members were encouraged and reminded to track any volunteer hours concerning fire mitigation, as these hours can be reimbursed back to the Association.

Suzanne DeVore stated that she and her husband, Mark Seaton, did a highway clean up between mile markers 12-14 on Highway 150 (which has been adopted by the ZHA). The notice for this year’s clean up came too late to properly notify members, so she will try to get that notification out earlier next year.

Governance: In the absence of Chairman Erin Smith, Nancy Starling Ross presented the activities of the Governance Committee over the past year. Policy 0021.01 was revised to address trading land owned by the ZHA for services rendered. Due to new legislation enacted in 2014, a review was done and Policy 009.04 concerning dues assessment and collection was revised. Other policies were reviewed with the conclusion that all the necessary policies are in place. The committee also reviewed the issue around Treasurer’s Deeds and sent suggestions on to the Fees & Budget Committee to decide how best to handle this issue. As to a different assessment for sub-acre lots, vacant lots and home lots, it was noted that the issue has been raised on a number of occasions. The committee thinks that the ZHA should continue to treat all lots, no matter the development, equally assessment-wise. Another issue that may require policy is around the removal of beetle infested trees, notification to property owners that trees need to be removed, either by the property owner or the ZHA.

Physical Improvements: Chairman Jack Zeman stated that the main purpose of the Association is to maintain the roads. There are a few culverts that will need to be replaced in the near future. Also Jack noted that the posts on the right side of the entrance sign are rotting and will need to be replaced.

Water: Chairman Jim Jones recently retired from the Board of Directors. Jim is quite pleased with all of the rain this summer. The dam repairs have been completed at the Upper Lake and fish have been stocked in both lakes. By summer’s end, a declaration will be completed that the dam repairs have been successful and the dam will be turned over to ZHA control. The only requirement will be a bi-annual exam by the state engineer that repairs are working successfully. The Blanca Place augmentation site has been re-engineered and is working perfectly. The ZHA is still awaiting a summary judgment from the District Court Water Judge concerning the allocation of Commercial water by use instead of by acres.

Discussion and information given out to members concerning the recent flooding on the subdivision and all mitigation work done.

Welcome: Chairman Anna Dvorak was absent. Jack informed members that a formalized Welcome packet has been completed with information for all new property owners of the subdivision.

ADJOURNMENT: There being no further business to come before the membership, the meeting was adjourned for members to enjoy a potluck luncheon.


Tyra Barnes, Secretary

Board of Directors Meeting

July 18, 2014 - 5:30pm - 7:30pm MOSCA COMMUNITY BUILDING AgendaMinutes ZAPATA HOMEOWNERS ASSOCIATION Board of Directors Meeting July 18, 2014

Call to Order: The Board of Directors for the Zapata Homeowners Association held its regular meeting, Friday, July 18, 2014, at the Mosca Community Building at 5:30 PM.

Board Members Present: Jack Zeman, Erin Smith, Wayne Ross and Jim Jones. Board members Tyra Barnes and Anna Dvorak were absent, but prior to the meeting Tyra gave her proxy to Erin Smith and Anna gave her proxy to Wayne Ross for voting purposes at this meeting. Administrator Cindy Chapman was present. There were no property owners in attendance.

Approval of the Agenda: Erin Smith will need to leave the meeting early, so the order of the agenda items will change to address all items needing a vote. The agenda was approved as published.

Approval of Minutes from June 20, 2014: Erin Smith moved to approve the June 20, 2014, minutes as presented. Wayne Ross seconded and the motion carried unanimously.

Approval of Bills to be Paid: Wayne Ross moved to approve the bills as presented. Jim Jones seconded and the motion carried unanimously.

Committee Reports:

Fees & Budget: Chairman Wayne Ross presented a ZHA Procedures for Grant Application Matching Proceeds for Creation of Defensible Space Around Homes and Structures Based on Colorado State Forest Service – Guidelines Homeowner Projects document for board members review and comment. This will be a program to include in grant applications submitted by the ZHA and will be published by the ZHA for property owners who want to begin creating defensible space around their individual properties. Discussion was held on this document and it was decided to include In-Kind language. This will be drafted and brought back for review and approval.

Wayne Ross moved to include this document, after final review and

approval by the Board, with any future grant applications. Erin Smith seconded and the motion carried unanimously.

Governance:

3rd Reading – Policy 009.04 – Dues Assessment and Collection: The third reading of this policy revision was presented for final board comment.

Erin Smith moved to approve the revision of Policy 009.04. Wayne Ross seconded. Erin Smith, Wayne Ross, Jack Zeman and Jim Jones, attending the meeting in person, voted to approve this revision. Tyra Barnes and Anna Dvorak voted via email to approve this revision. Motion carried unanimously.

New Business:

George Freeman – Foam Trailers: Erin Smith moved to approve the purchase of one foam trailer constructed by George Freeman in the amount of $800.00. Wayne Ross seconded and the motion carried unanimously. Discussion followed on where this trailer and the one already owned by the ZHA should be placed on the subdivision. It was decided that the new trailer should be put at the lower portion of the subdivision and the older one be placed at the upper portion of the subdivision. Verizon Alternatives – Telephone, Internet, Remote Meeting Access: Cindy presented a spreadsheet with three alternatives for board members and property owners to attend meetings remotely if interested. They are as follows:

VERIZON WIRELESS OPTIONS

HOME PHONE CONNECT CELL PHONE/DATA PLAN TABLET/DATA PLAN Device Is Free/Purchase Phone $100+ Purchase Cell Phone $400+ Purchase Tablet $20/Month $40/Month Monthly Line Access $10/Month Monthly Line Access $1.99 Caller ID/Month $40+/Month Data Plan $40+/Month Data Plan Can Use Current ZHA Phone # 2-Year Contract 2-Year Contract

Interested parties wanting to No Annual Contract No Annual Contract attend meetings remotely, $100+ Purchase Cell Phone $400+ Purchase Tablet conference calling can be set up $45/Month Monthly Line Access $10/Month 75 MB each month. Person would be (Includes Unlimited Talk/Text/ $15/Month 250 MB given an ID number when 500 MB Data) $20/Month 1 GB calling in on an 800 number to Bridge Data Plan $30/Month 2 GB join. $10/1 GB/90 Days Expiration $40/Month 4 GB $20/3 GB/90 Days Expiration $50/Month 6 GB $80/Month 10 GB

Cordless Phone <$20 1 GB of Data your can…send/receive 1,500 text-only emails, plus browse 750 web pages and stream and download for 8 hours. Discussion followed on the different options. With the Home Phone Connect option members could call in remotely using “Go to Meeting” conference call-in, interested members would need to obtain the ID number from the Administrator prior to the meeting and the 800 number to call. Also using the Home Phone Connect will reduce the monthly telephone costs from $70.00 to $20.00.

Erin Smith moved to have Administrator Cindy Chapman set up an account with Verizon Wireless for the Home Phone Connect service and the purchase of a cordless phone to connect to the device. Wayne Ross seconded and the motion carried unanimously.

Entrance Repairs: Jack reported that the posts on the right side of the big entrance sign are rotten and should be replaced in the near future. Jack and other board members will take a look at the problem and report back on what repairs are needed.

Administrator’s Report: Administrator Cindy Chapman provided the following list of her activities for the last month:

  1. Emailed Annual Meeting documents/Zapata Zephyr to O & V Printing to prepare and mail out to membership.
  2. Delivered Betty Westbrook’s Lot Consolidation Resolution to Alamosa County Land Use.
  3. Emailed end-of-month financials for June to Wayne Ross for his review.
  4. Reconciled end-of-month accounts for June with Carlton Collections.
  5. Researched options with Verizon Wireless concerning ways to have board/property owners attend board meetings remotely.

Cindy also stated that she has been preparing the voting database for the Annual Meeting as well as other necessary documents. Also Suzanne DeVore and Mark Seaton would like to have a workday to pick up Highway 150 bordering the subdivision at 7:30 AM the morning of the Annual Meeting, August 2, 2014. Suzanne will make up a notice to put on the bulletin board.

Caretaker’s Report: Caretaker Jack Zeman presented a list of his activities for the last month:

June 22 – June 24 – Deploy pouches June 25 – Meet with State Dam Engineer, Mark Perry at Upper Lake. June 28 – Pouches at Jim Jones and Mike Makofske. June 29 – June 30 – Meet with Larry Fuller, logger and Adam Moore, walk through project, sign contracts, OK operation plan, review new infestations. July 1 – July 3 – Re-mark new sale boundaries, check logger operations. July 1 – July 18 – Inspect logger operation areas. July 8 – Exchange contract language and sign for SWCC. July 9 – SWCC walk through with Field Supervisor Rebecca Pike. July 9 – Complete hydrant at Upper Lake for MH/Fire. July 10 – Muck out head-gate at Indian Hill cistern and hydrant. July 11 – Walk through mastication projects with Larry Fuller. July 16 – SWCC arrival review project objectives and show campsite at Wayne’s.

Committee Reports:

Architecture: Chairman Tyra Barnes was absent. Jack reported that Marc Cirrincione has completed his foundation and should be framing soon. Michael Bennett is about to wrap up the Jeff Parrott/Jeff Jacobs residence.

Communications: Chairman Anna Dvorak was absent and there was no report.

Fees & Budget (continued): Chairman Wayne Ross stated that with the grant money for fire mitigation received, the ZHA may be at a breakeven point by the end of the year. He is encouraging committees to begin working on their 2015 budgets and would like to have proposed budgets by August.

Board member Erin Smith left the meeting at this time.

Fire:

Update and New Emergency Exits: Notification was received from the BLM granting both emergency exits off of the subdivision onto their property. There is a category 1 cost recovery monitoring one-time fee of $119.00 and a 10-year land use rental fee of $634.48. Jack reported that CDOT is requiring more information before granting an emergency access exit off of the subdivision and onto Highway 150. This news along with the problems already incurred with TNC to cross their ditch in this area, makes it appear this exit will not be feasible. Pine Beetle Update: Logging is continuing on the subdivision, with approximately 23,000 cubic feet of lumber will result from harvested trees. Mastication Work: Jack has learned that Larry Fuller of Haggai Lumber has a masticating machine. This machine has a drum with teeth that will go over dead and/or standing trees and chop into chips. Both the BLM and Adam Moore, District Forester, speak highly of doing mastication work in conjunction with fire mitigation work. Jack has received a quote from Mr. Fuller to masticate Tract E of $3,200.00 to $3,600.00 after the Conservation Corps have completed the fire mitigation work. Joe Funk would charge $4,000.00 to $5,000.00 to remove the slash left from this project. Mr. Fuller has also quoted a price of $14,000.00 to $15,000.00 to remove slash/timber on both side of N. Zapata Creek.

The Southwest Conservation Corps team has begun mitigation work. There are eight members and all can use chain saws.

Axtell Canyon above Felicia Stonedale’s property has many dead white fir trees. Mr. Fuller has looked at about 15 trees that need to be removed. Mr. Fuller will talk with his mill to see if they would mill these trees and try to get this done before he leaves the subdivision.

Jack stated that the area going around California Circle from Russum, Makofske and Campbell properties have large aspen trees in that greenbelt that are dying. There is also another large area from John White’s through to Mercier and Brownell properties.

Jack also reported that the new hydrant is working wonderfully and Mosca/Hooper Fire is pleased with the amount of water available for firefighting.

Physical Improvements and Maintenance: Jack reported that he will have Cooley grade the subdivision roads in the next week. He will also have Cooley put down road base on a stretch of Lake of the Falls from Alamosa halfway down to Indian Hill.

Water: Jack stated that the 2014 augmentation finished up on 7/17/2014 and the new system is working beautifully. State water engineer was to meet Jack at the Upper Lake for a look but was unable to get there so he followed up with a phone call to Jack where the engineer was informed that everything was working well.

Welcome: Chairman Anna Dvorak was absent. No report.

Old Business:

There was no old business to discuss at this meeting.

ACTION ITEMS

DATE ACTION ASSIGNED TO DUE DATE 10/18/2013 Organize Volunteer Work Days Tyra and Nancy Starling Ross ON-GOING 7/18/2014 In-Kind Language Added to Grant Document Wayne 8/15/2014

20-Minute Open Forum: Jim Jones announced that at the conclusion of this meeting, he will be resigning from the ZHA Board. Jim was thanked for the many years he has given to the subdivision and was given well wishes in his “retirement.”

Adjournment: The next regular board meeting of the Zapata Homeowners Association will be held on Friday, August 15, 2014, at 5:30 PM at the Mosca Community Building.


Tyra Barnes, Secretary

Governance Committee Meeting

July 16, 2014 - 6:30pm - 8:30pm HOME OF NANCY STARLING ROSS AgendaMinutes A governance meeting was held at the home of Nancy Starling Ross at 6:30pm July 16, 2014.

Members present were Nancy Starling Ross and committee chairman Erin Macgillivray. Tyra Barnes and John White were absent earlier explaining they would be unavailable.

The purpose of the meeting was to assure ourselves that we have policies in place as required under C.R.S. 38-33.8-209.5 (2011) relating to board member conflict resolution, conduct of meetings, enforcement of covenants and schedule of fines, inspection of documents, investment of reserve funds, admendment of policies, procedures and rules, dispute resolution between the association and its members and a reverse study.

After reviewing the statute and the policies, it was determined that the necessary policies are in place.

Erin Macgillivray Smith chairman July 18, 2014

Board of Directors Meeting

June 20, 2014 - 5:30pm - 7:30pm MOSCA COMMUNITY BUILDING AgendaMinutes ZAPATA HOMEOWNERS ASSOCIATION Board of Directors Meeting June 20, 2014

Call to Order: The Board of Directors for the Zapata Homeowners Association held its regular meeting, Friday, June 20, 2014, at the Mosca Community Building at 5:30 PM.

Board Members Present: Jack Zeman, Erin Smith, Wayne Ross and Anna Dvorak. Jim Jones arrived later in the meeting and his entrance will be recorded there. Tyra Barnes was absent but prior to the meeting gave her proxy to Erin Smith for voting purposes at this meeting. Administrator Cindy Chapman was present along with property owner George Freeman.

Approval of the Agenda: Betty Westbrook Consolidation Request will be added under New Business. The agenda was approved as published with the addition of the new agenda item.

Approval of Minutes from May 16, 2014: Wayne Ross moved to approve the May 16, 2014, minutes as presented. Anna Dvorak seconded and the motion carried unanimously.

Board member Jim Jones entered the meeting at this time.

Approval of Bills to be Paid: Wayne Ross moved to approve the bills as presented. Anna Dvorak seconded and the motion carried unanimously.

Administrator’s Report: Administrator Cindy Chapman provided the following list of her activities for the last month:

  1. Requested and received Certificate of Insurance to submit to the Department of Natural Resources for the recent grant received.

  2. Completed purchase of pheromone pouches from Synergy.

  3. Sent application approval from the BLM to Jack Zeman and prepared check in the amount of $1124.00 for payment of Category 4 non-refundable fee.

  4. Submitted request to Erich Schwiesow to review the proposed wording of the revision of Policy 009.04 prior to second reading at June board meeting. Per Erin’s request, forwarded this document on to Governance Committee members and ZHA Board for their review and input.

  5. Emailed end-of-month financials for May to Wayne Ross for his review.

  6. Reconciled end-of-month accounts with Carlton Collections.

  7. Prepared and submitted fire mitigation expenses to Adam Moore to receive remaining $5000.00 on last grant through Colorado State Forest Service.

  8. Sent follow up email to Amy Symons, attorney for the estate of Su-Lien Chang, to see when payment of dues would be coming. No response to date.

  9. Send 12/31/2013 Profit & Loss Statement to Insurance One in preparation of insurance policy renewals.

  10. Emailed 2014 Annual Meeting documents to board to review prior to sending out to membership.

Caretaker’s Report: Caretaker Jack Zeman presented a list of his activities for the last month:

· May 16 – June 20 – Begin checking upper lake, dam, drain system and culverts. Will meet with Mark Perry, Colorado State Dam Engineer June 25.

· May 18 – Clean out shunt in pipe to upper lake.

· May 19 – Met with Adam Moore and Larry Fuller, Walsenburg and Rueben Gingrich, La Jara about Timber Sale.

· May 20 – Lower Lake full upper lake above gate overflow, TFM at augmentation site ready.

· May 27 – South Zapata Creek is running began checking culverts and spill ways.

· May 31 – Fix road sign at Cross Timber. Started augmentation, took delivery of fish for lakes.

· June 1 – Met with Brit from Colorado State University Forest Resource office to explain mitigation plans for2014.

· June 7 – Met with TNC regarding opening gate at South Zapata and Hwy 150.

· June 8 – Pictures of proposed site for ditch crossing for emergency exit on Patti’s property.

· June 11 – Pictures of Tact E for mitigation project record.

· June 14 – Pictures of Tact F for mitigation project record.

· Filed additional forms for WRRG award; Contacted TNC regarding culvert on Patti’s land; took delivery of pouches and stored in Tyra’s freezer; wrote letter for DOT emergency exit application; filled out forms for CSFS grant monies.

Jack also stated that on 6/18 he spent two hours breaking down moving boxes at the dumpster. On 6/11 and 6/14 he took pictures of Tracts E and F to have pictures prior to the Conservation Corps work beginning in July. After work is completed he will take some after pictures as well.

Committee Reports:

Architecture: Chairman Tyra Barnes was absent but Jack stated that approval had been made on the building application submitted by Marc Cirrincione. Construction has started with the foundation completed and concrete ready to pour.

Communication: Chairman Anna Dvorak passed around the Zapata Zephyr for board approval that will be mailed out to the membership with the Annual Meeting notices.

Fees & Budget: Chairman Wayne Ross stated that the income for 2014 is within $3,000.00 of the amount budgeted. Expenses are under budget at this time but with the upcoming fire mitigation, logging, etc., expenses will increase over the next months.

Fire: Member George Freeman presented information to board members about fire trailers that he has been building and proposes the ZHA buy at a cost of $800/each. These trailers hold 90 gallons of liquid in a pressurized tank that will provide ten minutes worth of fire protection to a structure prior to the fire department’s arrival. Discussion followed on alternatives available for private homeowners for fire protection. It was decided to have this as an agenda item for the July board meeting. George also had repaired 10-12 road signs around the subdivision.

· Update and New Emergency Exits: Jack reported that the BLM had conducted their cultural survey on 6/11/2014 but has not heard what results were found. The application for a state highway access permit has been completed and ready to submit to obtain an emergency access onto State Highway 150 from the subdivision. The real problem with this exit may lie in gaining access to drive over ditch controlled by TNC. Gaining this access will quite possibly hinge on what ruling is made by the water court judge. The Tract B exit is on hold until a response from the BLM.

· Pine Beetle Update: Pheromone pouches are being installed on Douglas Fir and Ponderosa Pine with more installation to come. The logger will be on the subdivision the week of 6/23/2014 for the timber removal and sale.

Jack reported that there was money left from the last grant the ZHA received of $5000.00 to other fire mitigation expenses of which the ZHA will receive $2500.00 back. The Department of Natural Resources has sent out a third offering for grant monies for defensible space on private property. Discussion was held on how best to handle this grant. Wayne will write up a draft for the board members to review and finalized prior to starting the application process this fall.

Jack wanted all members to be aware that on the eastern boundaries of the Sangres, mainly Axtel Canyon, there are a growing number of dead trees. The South Zapata Creek north boundary of 40 acres along BLM properties has just exploded with dead trees. This is very rugged terrain and the BLM has no money to budget for mitigation work. Jack will work with Jody de Jong to create a fire break between her property and where the dead trees begin to help should a fire start.

Governance:

· 2nd Reading – Policy 009.04 – Dues Assessment and Collection: Chairman Erin Smith presented revisions made by the ZHA attorney, Erich Schwiesow for members to review. Erich made quite extensive edits to make this policy adhere to new state regulations that took effect January 1, 2014. Cindy will compile all of the edits into a final document for a third reading at the July board meeting.

Physical Improvements and Maintenance: Jack reported that he had repaired a couple of street signs on the subdivision. The summer road grading/packing will be done around the middle of July, hopefully there will be moisture.

Water: Jack stated that he has been checking water pathways for plugged culverts. The new augmentation point has been running since May 31, 2014, and is working wonderfully. Only one plug after the revision were made.

Welcome: Chairman Anna Dvorak has no report.

Old Business:

There was no old business to come before the Board at this meeting.

New Business:

· Monthly Board Meetings: Discussion was raised about changing the number of board meetings over a year in hopes lessening monthly demands to encourage more members to serve as a board member. Wayne proposed the following yearly schedule: August, September, November, February, May and June. Special meeting, if required, can always be called. Wayne also pointed out that having an Administrator and Caretaker to handle more of the day-to-day business of the subdivision has helped relieve some of the load off of board members. This will be an agenda item and voted on at the Annual Meeting in August.

· Betty Westbrook Lot Consolidation Request: Betty Westbrook asked the Board to pass a resolution to consolidate the following lots: Unit 2, Block 40, Lot 4 @ 1.02 acres; Lot 12 @ .98 acres; and, Tract 1 @ 2.74 acres for a combined tract of 4.74 acres.

               Erin Smith moved to approve the above lot

consolidation request. Wayne Ross seconded and the motion carried unanimously.

ACTION ITEMS

Date Action Assigned To Due Date 10/18/2013 Organize Volunteer Work Day Tyra and Nancy Starling Ross ON-GOING 6/20/2014 Draft grant application process for private property owners creating defensible space Wayne Ross 7/18/2014 6/20/2014 Yearly Board Meeting Calendar to Annual Meeting Presentation Wayne Ross 8/2/2014 6/20/2014 Verizon Options Cindy Chapman 7/18/2014

20-Minute Open Forum: Cindy informed the Board that she has done some investigating with Verizon on alternative for remote board meeting attendance, etc. It was decided to have Cindy outline the options available and add this as an agenda item for the July board meeting.

Adjournment: The next regular board meeting of the Zapata Homeowners Association will be held on Friday, July 18, 2014, at 5:30 PM at the Mosca Community Building.


Tyra Barnes, Secretary

Board of Directors Meeting

May 16, 2014 - 5:30pm - 7:30pm MOSCA COMMUNITY BUILDING AgendaMinutes ZAPATA HOMEOWNERS ASSOCIATION Board of Directors Meeting May 16, 2014 Call to Order: The Board of Directors for the Zapata Homeowners Association held its regular meeting, Friday, May 16, 2014, at the Mosca Community Building at 5:30 PM.

Board Members Present: Jack Zeman, Erin Smith, Wayne Ross, Tyra Barnes, Anna Dvorak and Jim Jones. Administrator Cindy Chapman was also present. There were no property owners in attendance.

Approval of the Agenda: The agenda was approved as published.

Approval of Minutes from March 21, 2014: Jim Jones moved to approve the March 21, 2014, minutes as presented. Wayne Ross seconded and the motion carried unanimously.

Approval of Minutes from April 18, 2014: Wayne Ross moved to approve the April 18, 2014, minutes as presented. Jim Jones seconded and the motion carried unanimously.

Approval of Bills to be Paid for April 18, 2014: Anna Dvorak moved to approve the bills as presented at the April 18, 2014, board meeting. Wayne Ross seconded and the motion carried unanimously.

Approval of Bills to be Paid for May 16, 2014: Wayne Ross moved to approve the bills as presented for May 16, 2014. Tyra Barnes seconded and the motion carried unanimously.

Administrator’s Report: Administrator Cindy Chapman provided the following list of her activities for the last month:

Email from Debi Yund concerning Estate of Su-Lien Chang, who owns property on the subdivision. Subsequent correspondence with the attorney handling the estate to bring this account current for the Association. Requesting waiver of $125.00 in late/lien fees as there were problems trying to reach the Association concerning this matter. Email correspondence with Hans Koller who needed information on how best to sell his property on the subdivision. Sent email on to board members for their input and recommendations and then sent on to Mr. Koller information on property owners who have property on either side of Unit 1-Block 17-Lot 2 1.01 acres. Prepared 22 late/lien invoices totaling $3,750.00 and liens on property owners who became delinquent in 2014. Emailed April month-end financials to Wayne Ross for his review. Emailed storage shed information application to A/C members from Sherry Harr for their review, questions and possible approval. Replied to numerous property owners to confirm receipt of their 2014 dues payments. April month-end reconciliation completed with Carlton Collections. Communication received from Brian K. Emerson that he acquired Unit 2-Block 48-Lot 16 @ 1.14 acres through a Treasurer’s Deed on April 10, 2013. The ZHA had a lien on this property but was not notified about the issuance of this Treasurer’s Deed. Consequently, $1005.00 in delinquent dues/late/lien fees owed against this lot had to be written off. Caretaker’s Report: Caretaker Jack Zeman presented a list of his activities for the last month:

April 20-25 – Oversee fabrication of gate and culvert pipe cap for Augmentation Site May 1-15 – Check upper lake dam site and culverts down to Lower Lake May 2 – Met Adam Moore and Glenn Sparrow to tour Timber Sale project. May 3 – Researched and updated estimates for pheromone pouches. May 7 – Repair two street signs on Deer Run. May 9 – Install and lock 4” PVC pipe at Augmentation Site. May 10 – Started filling Upper Lake from South Zapata Pipeline May 10-15 – Monitor South Zapata water start up. May 11 – DOT application for emergency exit revised. Total Hours Plowing 0.0 Committee Reports:

Architecture: Chairman Tyra Barnes stated that Sherry Harr had submitted a building application for an 8’ x 40’ metal container. Tyra sent an email to Mrs. Harr to obtain more information about this application stating that not enough information had been provided for the committee to approve/disapprove the application. Tyra has not heard anything back from Mrs. Harr concerning this matter. Marc Cirrincione submitted a building application that the committee just received. It will be reviewed within the next few days and Mr. Cirrincione will be notified concerning approval/disapproval. The Parrott/Jacob construction is progressing.

Communication: Chairman Anna Dvorak stated that she will have a committee meeting sometime in the next week. Her committee will be working on an education packet to be mailed out to the membership along with the annual meeting notices. Anna also presented a device called “Take Note” that will record meeting minutes and then can be stored on an external hard drive. This will eliminate the need for the current recorder and tapes.

Erin Smith moved to approve the purchase of the “Take Note” recording device in the amount of $64.33. Tyra Barnes seconded and the motion carried unanimously.

Anna also had done some research into what will be required to enable board members and property owners to attend meetings remotely. She suggested that the Association purchase an iPad with a data plan through Verizon. Cindy was asked to research costs and report back to the board.

Fees & Budget: Chairman Wayne Ross stated that with the recent news of the receipt of the wildfire risk reduction grant of $27,500.00, this will only help with an already good cash balance for the Association. The sub-acre lot issue will be addressed at an upcoming committee meeting to be held sometime in June.

Fire:

Update and New Emergency Exits: Tyra stated that an application for state highway 150 access from the lot owned by Patti Vittoria has been dropped off with Patti for her review and signature. The ZHA will look into possibly drawing up emergency access easements with property owners whose lots are used for emergency exits and then file them with the Alamosa County Clerk. The committee has reviewed the fees to be charged by the BLM for processing/monitoring the proposed right of way for escape routes onto BLM property. The Category 4 cost recovery non-refundable fee will be $1124.00. The Category 1 cost recovery non-refundable monitoring fee will be $119.00. A 10-year lease fee if all routes are approved will be $119.00. Wayne Ross moved to approve paying the Category 4 non-refundable fee of $1124.00 and the Category 1 non-refundable fee of $119.00 to the BLM. Anna Dvorak seconded and the motion carried unanimously.

Jack also stated that the Southwest Conservation Corps have been hired and will be doing mitigation work July 16-24 and September 1-9, 2014. The grant monies received mentioned earlier in the meeting will help offset this expense to the Association.

Pine Beetle Update: Jack stated that there is still no logging company in place to begin the timber sale. There are a couple of mills in the Valley that are interested in the wood but they need the logs to be removed and delivered to them. Richard Drake, an area logger, is very interested but cannot do the work until June 1, 2014. This may be the only option available to get the logs removed from the subdivision. Pheromone pouches need to be purchased prior to the timber sale and put in place. Adam Moore has estimated that there are 17 contiguous acres of Douglas Fir and 7 clusters and 3.5 acres of Ponderosa and 20 clusters. Adam has suggested using 6 pouches per cluster and 35 per acre in infested areas. Anna moved to purchase 1000 (1000mg) Synergy Shield MCH pouches for Douglas Fir @ $2.31/pouch and 510 pouches of Verbenone Mountain Pine Beetle pouches @ $7.20/each for a total cost of $6,082.00 which includes $100.00 in shipping costs. Erin Smith seconded and the motion carried unanimously.

Jack stated that there could be a problem brewing at the upper portion of the subdivision. BLM land close to properties owned by John White, Brian Brownell and Lindsay Lockwood seem to be much browner than in previous years. Jack will investigate this issue with Adam Moore by walking these borders and will report back to the Board. He stated that removal of all dead trees in Axtel Canyon needs to be done as well.

Governance: Chairman Erin Smith reminded all committee chairmen that all meeting agendas need to be posted to the website 7 days prior to a meeting date and there should be a committee meeting for each committee held once a quarter. Also minutes from these committee meetings need to be taken and shared with committee members, board members, and filed with the ZHA Administrator. It is also advisable to post to the website. The Architecture Committee is exempt from this per Policy #015.00.

1st Reading – Policy 009.04 – Dues Assessment and Collection: First reading with discussion following was held with the second reading scheduled for the June board meeting. Cindy will email this policy revision to Erich Schwiesow for his review and comments. Discussion was also held on possibly developing a policy to address the pine beetle issue and pheromone pouches. Discussion on these issues will also be held at the August Annual Meeting.

Physical Improvements and Maintenance: Jack stated that a large portion on grading/rolling had been done to roads on the subdivision to take advantage of the good moisture available.

Water: Jack stated that TNC has started running water down the South Zapata pipeline on May 10, 2014. The Blanca Place augmentation site re-do has been completed. Water appears to be coming out slowly due to the cold temperatures.

Welcome: Chairman Anna Dvorak had no report.

Old Business:

There was no old business to come before the Board at this meeting.

New Business:

Payment Plan Requests: De’Luce Inc. and Margaret Chain: A response had been sent in April to these two property owners giving approval of their proposed payment plans as there was not a quorum at the April meeting for an official vote to be taken. Erin Smith moved to approve the payment plan requests submitted by De’Luce Inc. and Margaret Chain. Wayne Ross seconded and the motion carried unanimously.

Estate of Su-Lien Chang Request: As stated in the Administrator’s Report, Cindy had been contacted first by real estate broker Debi Yund concerning the passing of property owner Su-Lien Chang. Subsequently, Amy Symons, attorney for the Chang estate, emailed Cindy requesting the Board to consider waiving the late/lien fees of $125.00 as it had taken some time to finally make contact with the Association. The estate will bring current the $620.00 owned for 2013-2014 dues. Wayne Ross moved to waive the $125.00 late/lien fee assessed to Su-Lien Chang. Tyra Barnes seconded and the motion carried unanimously.

ACTION ITEMS

Date Action Assigned To Due Date 10/18/2013 Organize Volunteer Work Day Tyra and Nancy Starling Ross ON-GOING

20-Minute Open Forum: Erin stated that the real estate broker handling the sale of her Zapata properties recently was on the subdivision to remove signs, but the signs were all missing. Erin questioned if others had had the same problem. No one was aware of this problem.

Executive Session: Administrator’s Anniversary/Job Evaluation: The Board went into Executive Session for personnel discussion and the Administrator’s annual job evaluation. Cindy Chapman left the room for this discussion.

Return to Regular Session: The Board returned to regular session and Mrs. Chapman returned to the room. Wayne Ross moved to increase the Administrator’s salary from $1793.25/month to $1,850.00/month for a yearly salary of $22,200.00. Jim Jones seconded and the motion carried unanimously. Cindy was thanked by all Board members for her services over the last year.

Adjournment: The next regular board meeting of the Zapata Homeowners Association will be held on Friday, June 20, 2014, at 5:30 PM at the Mosca Community Building.


Tyra Barnes, Secretary