2015 ZHA Mission and Strategic Planning

MARCH 4, 2015 – BOARD OF DIRECTORS, COMMITTEE NEWS

2015 Mission Statement

It is the desire and intent of the Board to interpret the spirit, keeping in mind the letter, of the governing documents as they apply to the needs and character of our past, present, and future rural, mountain community.

Goals and Objectives

Establish and maintain written governance documents Enhance education of, and communication with, the membership Maintain roads, greenbelts, common areas Manage water and water rights Promote safety and protection of property and residents Manage utility Issues Provide services Foster community spirit Directives/Details

The following directives represent projects and tasks that the ZHA Board of Directors has identified to meet the goals and objectives of the 2015 ZHA Strategic Plan in compliance with the 1981 Covenants.

Establish and maintain written governance documents 1. Align governance documents with water decree, county zoning, and Colorado statutes (in process) 2. Enhance education of, and communication with, the membership a. New Member training on web site. b. Have at least one article in each newsletter for education on issues c. Formalize training for annual meeting on how ZHA functions d. Continue to utilize annual meeting agenda for committee reports 1) Accomplishments 2) Ongoing projects 3) Issues 3. Maintain roads, greenbelts, common areas a. Complete five-year maintenance and improvement plan for roads and culverts b. Publish snow removal plan for the year. (October) c. Publish weed control plan which includes environmental factors, costs, and county/state regulations 4. Manage water and water rights a. Defend our water decrees (Ongoing) b. Develop process with Division 3 for allocation of Commercial wells based on use not acres. c. Research alternative uses and quantities of commercial, RV and Dormitory water. Document method of converting permitted usage to individual home owners. d. Investigate opportunities to acquire/sell water rights 5. Provide services a. Provide general services to membership 1) Administration 2) Financial management 3) Security 4) Garbage removal b. Administer fire mitigation plan 1) Grants for fire mitigation (Ongoing) 2) Remove beetle kill wood (Ongoing) 3) Cleanup of downed timber (Ongoing) 4) Promote defensible space activities (Ongoing) c. Develop and administer fire protection plan 1) Maintain and test siren 2) Update Evacuation and Emergency/Fire Map and Plan 3) Continue to develop water sources for firefighting (ponds, tanks and hydrants) 4) With County assistance build permanent Fire Station #3 6. Foster Community Spirit

Directives for Committees

The directives established by the ZHA Board of Directors for the 2015 ZHA Strategic Plan are assigned to committees as indicated below. Each committee should notice the tasks due dates and plan to complete them by February 2013.

Board 1. Recruit people for board vacancies and committees 2. Provide recreational opportunities for membership 3. Act on budget recommendations of the Fees & Budget Committee 4. Continue to utilize annual meeting agenda for committee reports a. Accomplishments b. Ongoing projects c. Issues

Communications 1. New member training on web site 2. Have at least one article in each newsletter for education on issues

Governance 1. Align governance documents with water decree, county zoning, and Colorado statutes (in process)

Fees & Budget 1. Provide general services to membership a. Administration b. Annual budget recommendations c. Financial management and oversight d. Pursue payments on delinquent accounts as may be appropriate

Physical Improvements 1. Complete Five-Year Maintenance and Improvement plan for roads and culverts 2. Publish snow removal plan for the year. (October) 3. Publish weed control plan which includes environmental factors, costs, and county/state regulations (April)

Fire 1. Administer fire mitigation plan a. Grants for fire mitigation (Ongoing) b. Remove beetle kill wood (Ongoing) c. Clean up of downed timber (Ongoing) d. Promote defensible space activities (Ongoing) 2. Develop and administer fire protection plan a. Maintain and test siren b. Update Evacuation and Emergency/Fire Map and Plan 3. Continue to develop water sources for firefighting (ponds, tanks and hydrants) 4. With County assistance build permanent Fire Station #3

Water 1. Defend our water decrees (Ongoing) 2. Develop process with Division 3 for allocation of commercial wells based on use not acres. 3. Research alternative uses and quantities of commercial, RV and dormitory water. Document method of converting permitted usage to individual home owners. 4. Investigate opportunities to acquire/sell water rights

Welcome 1. Formalize training at annual meeting on how ZHA functions