ZHA Covenants Revision Open Forum April 27 2019 Agenda

Second Amended and Restated Declaration of Protective Covenants

Review Meeting Agenda

April 27, 2019

1. Introductions – Suzanne DeVore, Facilitator (Items 1 – 4: 1:00 pm – 1:15 pm)

a. Facilitator

b. Board Members

c. Governance Committee Members

d. Attendees (round the room – Name, Zapata Address, # of years as ZHA Member)

2. Agenda Review – Suzanne

3. Process for submitting comments at meeting – Suzanne

a. Submit comments on index cards

b. Reference article/section of draft

c. Reason for update/addition

d. Suggested Language

4. Ground Rules – Suzanne

a. Cell phones OFF

b. Agree to disagree - constructive, honest debate is desirable

c. Respect each other’s opinions

d. One person speaks at a time

e. Seek first to understand, then to be understood

f. Attack problems, not people

g. Silence is agreement

h. Facilitator will keep the meeting moving

i. Parking Lot

i. items to be researched

ii. items that are important but not relevant to the covenants ( e.g., a change in policy not addressed in

covenants)

5. Overview of ZHA Governance – Nancy Starling Ross, Governance Committee (1:15 pm – 1:25 pm)

a. Governance Documents

i. Original Covenants (1975 and 1981) and Plats

ii. Articles of Incorporation

iii. By-Laws

iv. Policies (including Architectural Guidelines)

b. Local, State, and Federal Regulations

c. Governance Committee

d. Reasons to Revise Current Covenants

i. Two sets of covenants – which in some areas conflict

ii. Reference to infrastructure that was never installed

iii. Outdated regulations

6. Questions on changes from current covenants and 2017 revision (see Lengthy Comparison of Covenants 1975/1981/2019 )

– Governance Committee (1:25 pm– 2:05 pm)

7. Review of comments received at meeting – Governance Committee (2:05 pm – 2:50 pm)

8. Next Steps – Erin Smith, Board Member and Governance Committee Chair (2:50 pm – 3:00 pm)

a. Governance Committee reviews outstanding items

b. Governance Committee completes updates to final Second Amended and Restated Declaration of Protective

Covenants based on comments received

c. Response to comments and final Second Amended and Restated Declaration of Protective Covenants posted on

ZHA website

d. Call campaign encouraging membership to vote starting 5/1/19

e. Final version mailed to Lot Owners/Property Owners for mail in voting on 5/15/19

f. Ballots due back to WSB on 7/1/19 (by mail or hand delivery to WSB