Governance

Annual Meeting Saturday August 3

ZAPATA HOMEOWNERS ASSOCIATION

ANNUAL MEETING AGENDA

AUGUST 3, 2019

9:00 NEW MEMBER ORIENTATION (Based on Prior Arrangement)

10:00 WELCOME, INTRODUCTION OF CURRENT BOARD MEMBERS,

            AGENDA OVERVIEW

            ACCOMPLISHMENTS OF THE HOMEOWNERS ASSOCIATION

            RECOGNITION OF BOARD MEMBERS AND VOLUNTEERS

            NUMBER OF BOARD MEMBERS

            RESPONSIBILITY OF BOARD MEMBERS AND COMMITTEE MEMBERS

10:30 BALLOTING (3 – 3 Year Terms)

                ■ Have Each Person Running Introduce Themselves and What They Will
                    Bring to the Board

10:45 Covenants Vote Discussion

11:30 Recognition of New Board Members

11:35 Adjournment

11:45 Music and Picnic (Potluck picnic with brats supplied by the ZHA)

Proposed Covenants Rewrite Documents for Review

A mailing has gone out to the membership today with the following documents for membership review. The 2019 Written Comments and Response List is a documented record of written responses that came in to the Governance Committee, along with the response from the Governance Committee. The Draft Comparison is a side by side comparison of the conflicting covenants that currently govern the ZHA. The last document is the draft proposal of the Revised Declaration of Protective Covenants which will be voted on after the Annual Meeting. There will be an open forum to answer any remaining questions at the Annual Meeting of the membership on Saturday, August 3. There are three documents available for review - click on each one to open in a new window.

Final Draft of Covenants Rewrite Ready for Mailing

The Governance Committee has completed work on a final draft of the 2019 Second Amended and Restated Declaration of Protective Covenants.  This draft will be mailed to the ZHA membership on July 3, 2019.  At the ZHA annual meeting on Saturday, August 3, 2019, the committee will take questions and comments on this final draft.  The committee’s goal is to mail the final version of the covenants for a vote on Monday, August 26, 2019, with ballots due back on Monday, October, 7, 2019.  Details of changes from the previous draft are addressed in the July 3, 2019, mailing cover letter.  Thanks to the membership for their continued feedback on the proposed covenants and your patience as we worked through the many comments and suggestions we received.

THIRD UPDATE ON BALLOTS AND FINAL COVENANTS

The Governance Committee has completed work on a final draft of the 2019 Second Amended and Restated Declaration of Protective Covenants. This draft will be mailed to the ZHA membership on July 3, 2019. At the ZHA Annual Meeting on Saturday, August 3, 2019, the committee will take questions and comments on this final draft. The committee’s goal is to mail the final version of the Covenants for a vote on Monday, August 26, 2019, with ballots due back by Monday, October 7, 2019. Details of changes from the previous draft are addressed in the July 3, 2019, mailing cover letter. Thanks to the membership for their continued feedback on the proposed Covenants and your patience as we worked through the many comments and suggestions we received.

SECOND UPDATE ON BALLOTS AND FINAL COVENANTS MAILING

The Governance Committee continues to consult with the ZHA attorney on many of the comments received regarding the Second Amended and Restated Declaration of Protective Covenants on the Zapata Subdivision. At this time, we do not have a revised date for sending out the final version and ballots. However, we know the ballots will not be due until after the Annual Meeting on August 3, 2019, as we will address the revisions and process for moving forward at this meeting. We will keep you posted on when the next mailing will be sent. Thank you for your patience.